The Council is the governing body of Woodroffe United Church. Supporting Woodroffe United Church Council are the Standing Committees, the United Church Women, the Honorary Elders, the Board of Trustees and the Lay Representatives to Presbytery. The Standing Committees are responsible for Administration & Finance, Christian Education, Membership Relations, Ministry & Personnel, Mission & Service, Local Outreach, Stewardship and Worship.
To ensure that the Congregation retains direction of the programs and activities of the Church, the Chair, Vice-Chair, and Secretary of Council and the Chairs of the Committees are elected by the Congregation as these positions become vacant, normally at a regularly scheduled Congregational meeting. However, the Council is empowered to appoint members to any vacancies in the membership of Council which occur between meetings of the Congregation.
The Council Chair calls a Congregational Meeting during the period January to March to:
Review reports of the past calendar year’s activities, including financial and statistical data;
Consider plans for the upcoming year’s program;
Fill vacancies in elected positions.
The members of Council are Elders, as defined by the United Church Manual. council consists of elected, ex-officio and ad-hoc members as follows:
Members elected by the Congregation:
A chair, vice-chair and secretary
Lay Presbyters, the number of which is determined by Presbytery
The Chair of each Standing Committee. Committees will normally designate an alternate member who may represent the Committee on Council in the absence of, or in place of, the Chair
Three members at large
The President of the United Church Women (or alternate)
All members of the order of ministry settled to or appointed to Woodroffe United Church
The chair of any ad-hoc committee or task force established by Council for a specific purpose
The Council meets at least quarterly with an agenda consisting of spiritual inspiration, planning and visioning, and business. Council meetings are open to all members and adherents. However, matters relating to the engaging or discharging of non-ministerial staff will be referred to an ad hoc committee that will operate as sub-committee of the Ministry and Personnel Committee.
Special meetings may be called by the Chair or a Minister in the charge or upon written request of five (5) members of the Council. Such meetings shall be held within fourteen (14) days of the presentation of the written request and only the business named in the notice to members of the Council shall be transacted.
General Terms of Reference of Council
Members, including the chairs of Standing Committees, are elected at the annual Congregational meeting on a staggered basis to ensure appropriate continuity of service.
The elected and ex-officio members of Council are all full voting members during their terms of office. Alternates appointed by standing committees are full voting members in the absence of the regular member.
All members of Council must be members of the United Church of Canada and members or adherents of Woodroffe United Church.
Council may, as the need arises, establish ad-hoc committees or task forces, for specific purposes. The chair of such an ad-hoc committee or task force is appointed by Council and shall be a full voting member of Council as long as the committee or task force continues to function.
A quorum of Council is one-half of the members, plus one and must include one minister.
Persons elected to Council at the annual Congregational meeting will take office on July 1. They will normally serve for three years, except for the Chair and Vice-Chair, who will normally serve for two years.
Persons elected or appointed to Council to fill an already existing vacancy will take office immediately following their election or appointment. They will normally serve until the June 30th following their third year in office (second year in office for the Chair or Vice-Chair).
The Council is responsible to the Congregation for:
Overseeing the spiritual, temporal and financial affairs of the Congregation.
Planning and visioning for current and future programs, activities and initiatives for the Church, including establishing goals and priorities for the upcoming and future years.
Providing direction for the programs of the Church.
Discussing, formulating and implementing plans for promoting development and growth in Christian faith, understanding and action.
Coordinating and overseeing the activities of the Church committees and providing guidance where necessary.
Establishing ad-hoc committees and task forces for specific purposes as may be required.
Receiving and acting on proposals, reports and recommendations submitted by the Standing Committees, the United Church Women, or ad-hoc committees.
Attending to matters which involve the joint interest of any two or more of the Standing Committees or the Board of Trustees.