The purpose of the Nominating Committee is to prepare nominations for elected positions of Woodroffe United Council, to be considered at the annual Congregational meeting, or at other times as required. This Committee is not a standing committee, but is established as a subcommittee of Council as necessary.
The Council appoints the Nominating Committee as a sub-committee of Council. It consists of five members, with power to add. One member is the past Chair of Council. The other members are selected by Council to provide a balance of experience, gender, talents and age. Committee members will select a chair and a secretary from among their number.
Any Nominating Committee member who wishes his or her name to be considered, or is recommended, for an elected position, will resign from the Nominating Committee.
Staff will not be members of this committee.
A quorum for meetings is one-third of members.
The committee members are appointed for three years; the past Chair of Council is a member of this committee for two years.
The Nominating Committee is responsible to Council for preparing nominations for Chair, Vice Chair and Secretary of Council, chairs of the standing committees, members at large, trustees and lay representatives to Presbytery. The Committee will recommend volunteer bazaar coordinator(s) to Council.
The duties of the Nominating Committee include:
Determining which elected positions will become vacant at the end of the Church year.
Consulting with the minister(s), other church staff, the incumbent chairs and other interested persons about suggestions for potential candidates.
Ensuring that, as new members replace retiring members, Council continues to reflect the composition of the Congregation, in experience, gender, talents and age.
Ensuring that potential candidates are eligible for nomination under the Terms of Reference of Woodroffe United Church.
Ensuring that potential candidates are fully acquainted with the purpose, responsibilities and duties of the position for which they are being considered, and that they are willing to serve for the normal term of office for that position, or, in special cases, for some other agreed-upon period.
Presenting a slate of candidates for elected positions to Council for approval.
Receiving the names of appointed Council representatives from each standing committee, the United Church Women, the United Church Men, and presenting these names to Council.
On behalf of Council, presenting the approved slate of candidates to the annual Congregational meeting for election.
Preparing nominations for Council approval for vacancies which occur outside of the normal terms of office.